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During this 3-day training course, participant interaction will be one of the main teaching styles applied. Presented by experts in the field, much of the learning will be conveyed through case studies, break-out groups and discussions.

Why Join This Course?

Participant interaction is one of the main teaching styles applied during this 3-day course. Presented by experts in the field, much of the learning will be conveyed through case studies, break-out groups and discussions. The results of each group session will be discussed among your peers with an analysis of the results provided by the course leaders.

The course leaders have been specifically chosen for the experience and success in this field, and they aim to create an informal learning environment which helps develop your knowledge and your network.

Who Should Attend?

This course is designed for anyone wishing to expand their skills and deepen their knowledge of the intricacies of research and development collaborations. An appreciation of managing complex negotiations is useful when attending this course as it aims to expand the know-how and expertise necessary for negotiating complex and sometimes troublesome contracts.

Learning Objectives

  • Handling communication between academia and industry within collaborations
  • Managing expectations
  • Improving your negotiation skills
  • Nurturing alliances
  • Handling IP within collaborations

Course Topics

  • Stakeholder management
  • Creating a win win
  • Legal aspects
  • Negotiation
  • Programme
  • Speakers
  • Venue

Programme

  • Wed 25 January 2023

    • 09:00 - 09:15    Course introduction

      This short module introduces the course, course directors, and trainers and participants.

    • 09:15 - 09:45    Getting started...

      A presentation on the different forms of collaboration and cooperation that we have with industry, and the various forms of agreement that we use to define the relationship, including: Material Transfer Agreements, Consultancy Agreements and Research Collaboration Agreements. This session will guide you through selecting the right form of agreement to align expectations and avoiding conflict.

    • 11:00 - 11:30    Coffee Break

    • 11:30 - 12:30    IP clauses: the different possibilities

      We will introduce the different ‘parameters’ of IP clauses then break into small groups to discuss a number of cases that exemplify different types of intellectual property scenarios.

      Group work will feed into a wider discussion on the different ways in which IP rights can be managed and the most appropriate solutions for a given scenario. We will also discuss how to manage the extreme opening positions that we are often presented with and the importance of negotiating ‘rights’ rather than ‘ownership’. Differentiating ‘background’ from ‘foreground’ and the imperative of maintaining academic freedom to research and collaborate.

      Once we have determined how to manage the IP rights and the solutions that best match any given scenario, we face the challenge of drafting clauses that are clear, unambiguous and workable for a long-term relationship. Group work will be used here to share experiences, stimulate discussion and wording.

      The end point will be an understanding of IP clauses we can use and the confidence to negotiate them.

    • 12:30 - 13:30    Lunch

    • 13:30 - 14:30    IP clauses - The different possibilities

      Continued.

    • 14:30 - 15:30    Managing the IP when projects overlap

      Most researchers are involved in multiple collaborations; both simultaneously and sequentially. So are businesses. Part of our role is to ensure that there are no conflicts and to ensure that academic freedom (to work with others) is preserved. In this session, we will look at two real-life cases to explore which problems can occur when we try to manage the many different sources of funding and contractual obligations that bind researchers.

    • 15:30 - 16:30    Case study - inchworm

      An academic wants to develop a relationship with a company; the Contracts Officer is brought in to advise on the terms of a collaboration. Is it possible to develop a win-win scenario?

    • 16:30 - 17:00    Coffee Break

    • 17:00 - 18:00    Case study feedback - inchworm

      Report back and discuss the issues raised - what was trivial and what was problematic?

    • 18:00 - 18:15    Today’s take away

      What have we learned? How can we be perceived as facilitators rather than the blockers of research relationships.

    • 19:30 - 22:00    Networking Dinner

  • Thu 26 January 2023

    • 08:30 - 09:30    Collaborative agreements as the bedrock of research relationships

      Successful collaborations are built on mutual trust, a common understanding of the mission and a balance of interests for all partners. This session will highlight the motivation for, and topics of, industrial collaborations with science partners and others. Examples such as bilateral collaborations, scientific networks, with and without public funding, and recent cases of joint labs on campus or industrial sites. These collaborations require well-balanced agreements. Possible hurdles include: EU state-aid regulations, which distinguish between contract work and cooperation, subcontracting in publicly funded projects, and IP regulations.

    • 09:30 - 11:00    When things go wrong

      Sometimes the collaboration will not have a happy ending. It can be a violation of the contract terms, or a different interpretation of the wording. Whatever the problem is, it will almost certainly create unpleasant conversations and shall require difficult negotiations to reach an agreement on how to resolve the problem. In the session, you will be presented with several real-life scenarios and given a role to play in trying to solve them.

    • 11:00 - 11:30    Coffee Break

    • 11:30 - 12:30    Deriving fair value from foreground IP

      Finding the right IP structure is only half the battle. We are still left with the issue of valuing the IP; when we have little knowledge of the IP’s true value. What should we do? Should we take the academics’ opinion, consult with the Technology Transfer Office or trust the company? Or should we insist on a ‘wait and see’ strategy in which the discussion is deferred until we know what has been ‘invented’, and its commercial value. How can we avoid meaningless ‘agree to agree’ clauses in which one or other party is left exposed? What tools can we use, and which structure do we choose for the payments?

    • 12:30 - 13:30    Lunch

    • 13:30 - 14:30    Keeping track of IP - open innovation

      What happens once the collaboration agreement has been signed? Is it filed never to be seen again or is it monitored and controlled? Who does what at your university and does the Contract Manager have any responsibility to track old agreements? How do we manage the obligation to grant access rights in EU projects and how do we follow up on the options we have granted in the contracts?

    • 14:30 - 15:00    Coffee Break

    • 15:00 - 17:00    Case study: piggy in the middle, maintaining the respect and co-operation of all stakeholders (including academics)

      We work in an intensely busy environment where emails (with large ‘cc lists’) have become a common form of communication replacing face-to-face meetings and leading to all kinds of ‘buck-passing’. We must operate and perform in the middle of all this poor communication, rise above it and focus on the task: the deal. Often, we act with very little real authority. We have the power to sign off, but will be reluctant to do so as long as someone, somewhere, has expressed concerns.

      In this session, we look at a sponsored studentship negotiation that went badly wrong, and ask whether the Contracts Officer could have done anything about it?

    • 17:00 - 17:15    Today’s take away

      Learning points from day 2.

  • Fri 27 January 2023

    • 09:00 - 10:30    Different possibilities on how to draft clauses on conflict resolution

      In this session, we will explore the different options regarding conflict resolution arbitration, ordinary courts and examine the pros and cons of the different venues and choices of law. As a Contracts Manager, is there anything you can do to avoid the project ending in conflict?

    • 10:30 - 11:00    Coffee Break

    • 11:00 - 13:00    Discussions between academic and business

      How should we manage the interface between the academic and the business? It is our role to define the relationship on paper when we may be seen to hinder rather than help? How can we frame our input as helpful in order to be valued by both parties? How do we combine the role as facilitator and ‘policeman’?

      This session is based around a case. You will hear both sides of the story, from the people who were involved, and discuss how they might have managed to achieve a win-win situation.

    • 13:00 - 13:15    Wrap Up

    • 13:15 - 14:15    Lunch

Speakers

Venue

Venue - Calipolis Hotel Sitges

Av. Sofia, 2, Sitges 08870, Spain

Room Rates at Calipolis Hotel
Single occupancy : €124.00 per night inclusive of breakfast
Double occupancy : €144.00 per night inclusive of breakfast

  • Local Tourist Tax 1,32€ per person/day not included
  • Participants should make their booking through hotel website with the promotion code ASTP2023

COVID-19
The Calipolis hotel guarantees that all relevant activities and health and safety precautions are agreed and carried out by all the people involved in the event, and that it is in accordance with the references requested by the Spanish and Catalan health authorities.

Visas, vaccinations, tests and travel documentation: All event participants are responsible for verifying and implementing all health, safety and COVID-19 requirements that are applicable to participate in the event.

Other hotels in the neighbourhood. Please note ASTP does not have special arrangement with these hotels.
Hotel MiM Sitges
Hotel Ibersol Antemare
Hotel Subur

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