This 3 day course is a great opportunity to work on the practical elements of supporting academic consultancy, with a collaborative group of experts who have accumulated decades of specialist knowledge and insights.
Why Join This Course?
We expect that by the end of these two days you will have developed your understanding of how academic consultancy fits into the wider university context; how to raise its profile as a worthwhile activity for research institutions to support and how it adds value.
Who Should Attend?
People engaged in commercialisation, knowledge transfer, business development roles in commercialisation, or in other university administrative offices:
- Currently not providing any support to researchers carrying out consultancy
- Wishing to start a formalised consultancy support function
- In the early stages of formally supporting consultancy
Learning Objectives
- Gain awareness of different models of support for consultancy
- Understand the benefits and challenges
- Understand how various approaches can impact on policy development and operational set up
Course Topics
- What is consultancy and why should we support it?
- Consultancy policy and its implications
- Risks and mitigation
- Exploring the legal issues and key contractual terms
- Different operational models discussion
- Programme
- Speakers
- Venue
- Local Area
Programme
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Wed 22 March 2023
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13:00 - 13:30 Lunch
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13:30 - 14:00 Welcome and introductions
Introduction to Course Directors, course programme and objectives.
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14:00 - 15:00 What is consultancy and why should we support it?
This session offers a general introduction to what is meant by consultancy in the University/Research Institute context and the numerous benefits that can arise from it as well as the benefits that can be derived from University support of this activity. We will look at the difference between consultancy and research activity and hear some examples of demonstrable impact from consultancy for society, the economy, the university and the researcher.
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15:00 - 15:30 Coffee Break
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15:30 - 16:30 Introduction to consultancy policy and its implications
Having a policy that structures how researchers engage with the consultancy service is an important part of establishing a functioning, professional service. We will look at two scenarios: designing a policy from scratch and updating an existing policy. We will draw on real life experiences to consider what makes a good policy and how to get buy-in.
This session will include a group discussion and you will need to have reviewed either your own university’s consultancy policy or a consultancy policy from another university that you found online.
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16:30 - 17:30 Risks and Mitigation
With consultancy activity comes a number of risks for the researcher and the University. We will discuss what these may be and some approaches to manage or mitigate them.
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19:00 - 22:30 Networking Dinner
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Thu 23 March 2023
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09:00 - 09:30 Recap day 1, intro day 2
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09:30 - 10:30 Exploring the Legal issues and key contractual terms
This session will highlight why consultancy contracts are so important for managing risk and aligning expectations of all parties. It will also cover some of the key clauses to be particularly aware of.
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10:30 - 11:00 Coffee Break
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11:00 - 12:30 Different operational models
There are many different ways of setting up your operations which will depend on a number of factors such as local and country regulations, university policies and governance as well as organisational culture. Here we will hear about two different operational models one from Cambridge Enterprise Consultancy Services and one from the UCD Consult and will discuss the pros and cons of different approaches.
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12:30 - 13:00 Different operational models discussion
Participants will have an opportunity to contemplate their own institutional set up for supporting consultancy and sharing their experiences and thoughts about the models their institutions have or would like to develop.
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13:00 - 14:00 Lunch
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14:00 - 15:30 Marketing your offering
This session will consider channels of internal communication which can be used as important marketing tools to develop stakeholder relationships and raise the profile of the consultancy support offered and the benefits of engaging with you. We will also briefly explore approaches to external marketing to assist with increasing business development.
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15:30 - 16:00 Coffee Break
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16:00 - 17:30 Negotiation Tactics
In this session we discuss the theory behind negotiations and some basic tools for planning and carrying out negotiations in order to make negotiations less daunting and more effective. This session will build on the some of the legal and contractual issues discussed earlier in the day and will include a group exercise drawn from a real consultancy contract negotiation.
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17:30 - 17:45 Wrap Up
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Fri 24 March 2023
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09:15 - 09:30 Recap day 2, intro day 3
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09:30 - 10:30 Evaluation, efficiency and sustainability
How do you ensure your operation is efficient and sustainable especially as the business grows? Here we look at ways of evaluating your performance to inform improvement, ways of improving efficiency and handling high deal flow on limited resources.
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10:30 - 11:00 Coffee Break
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11:00 - 12:00 Real life experience of developing a consultancy service from scratch
Starting a brand-new consultancy service is akin to starting your own business and as any entrepreneur will tell you – it’s a rollercoaster ride. Hear first-hand of the ups and downs, the fun and the fear experienced in University College Dublin, the first Irish university to establish a consultancy service.
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12:00 - 12:30 Course summary and wrap-up
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12:30 - 13:30 Lunch & Farewell
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Speakers
Venue
Venue - Artis Centrum Hotel
Totorių g. 23, Vilnius LT-01120, Lithuania
The training will be at Artis Centrum Hotel Vilnius.
Room rates at Artis Centrum Hotel
Standard single room : €60.00 per night
Standard double room for single use : €64.00 per night
Standard double room for double use : €72.00 per night
Executive room : €85.00 per night
All rates include breakfast, VAT, internet: WiFi and LAN, usage of fitness room FOC 24 hours, coffee/tea in the room.
Not included: city tax of €1.00 per person per night.
For reservation, kindly email reservations.artis@centrumhotels.com and indicate ASTP2023 in the subject
Other recommended hotels in the neighbourhood
- Novotel Vilnius Centre**** (550 m from the training venue)
- ibis Vilnius Centre *** (1.4 km from the training venue)
Local Area
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Museum - Cathedral Basicila
Katedros a. 2, 01143 Vilnius
Vilnius Cathedral was rebuilt several times as a result of frequent fires, wars and unstable soil under its foundation. Due to the building’s importance, many prominent foreign and local architects and artists led the reconstruction projects. The building currently reflects the Classicist style (architect Laurynas Stuoka-Gucevičius), but its walls have traces of Gothic, Renaissance and Baroque.
A 57-metre tall bell tower stands right by the cathedral and is one of the symbols of Vilnius.
The history of the bell tower dates back to the middle of the 13th century: the defensive tower that stood here in the 16th century became a bell tower and got its current appearance at the beginning of the 19th century. The city’s oldest clock at the top of the tower chimes its bells to invite people to mass. An exhibition inside the tower recounts its history and offers visitors a spectacular view of the Old Town.
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Museum - The Gediminas’ Tower
Arsenalo g. 5, Vilnius 01143
Gediminas’ Castle Tower is the remaining fortification tower of the Upper Castle. Legend has it that the Grand Duke Gediminas dreamt of an Iron Wolf howling at the top of this hill, which he took as a prophecy of the great city that would one day stand in this place. The hill is where he eventually built a wooden castle.
Grand Duke Vytautas completed the city’s first brick castle in 1409. Gediminas’ Tower has changed purposes since then, including being used as the city’s first telegraph building in 1838. The Lithuanian flag was first flown at the top of the tower a century ago. The Vilnius Castle Museum was opened in 1960, and in 1968 it became a subdivision of the Lithuanian National Museum.
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Museum - MO Museum
Pylimo g. 17, Vilnius 01141
Built in 2018, the MO Museum is a gift to the public from Danguole and Viktoras Butkai, avid collectors of modern Lithuanian art. It is one of the newest additions to the collection of museums in Vilnius and features over 5,000 works. Plus, the museum also houses a digitally restored fragment of a 1972 fresco created by Algirdas Steponavičius and Birutė Žilytė.
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Museum - Museum of Occupations and Freedom Fights
Aukų g. 2A, Vilnius 01400
Built in 2018, the MO Museum is a gift to the public from Danguole and Viktoras Butkai, avid collectors of modern Lithuanian art. It is one of the newest additions to the collection of museums in Vilnius and features over 5,000 works. Plus, the museum also houses a digitally restored fragment of a 1972 fresco created by Algirdas Steponavičius and Birutė Žilytė.
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Museum - The Palace of the Grand Dukes of Lithuania
Katedros a. 4, Vilnius 01143
During the 15th, 16th centuries and the first half of the 17th century, the Palace of the Grand Dukes was a political, diplomatic, administrative and cultural center of the Grand Duchy of Lithuania.
At the beginning of the 19th century, at the initiative of the tsarist Russian administration, the residence of Lithuanian rulers was destroyed and restored only in 2013.
The National Museum, at the Palace of the Grand Dukes of Lithuania four main routes can be viewed that reflect the functions of this historic residence.
