Research and Development CollaborationsGonnie2019-09-05T11:38:04+00:00
RESEARCH AND DEVELOPMENT COLLABORATIONS
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09:15 – 09:45 Getting started… A presentation on the different forms of collaboration and cooperationthat we have with industry, and the various forms of agreement that weuse to define the relationship, including: Material Transfer Agreements,Consultancy Agreements and Research Collaboration Agreements. Thissession will guide your through selecting the right form of agreement toalign expectations and avoid conflict.
09:45 – 10:30 Case study – Inchworm An academic wants to develop a relationship with a company; the ContractsOfficer is brought in to advise on the terms of a collaboration. Is it possibleto develop a win-win scenario? Speaker: Kristin Schilling
10:30 – 11:00 Coffee break
11:00 – 12:00 Case study feedback – Inchworm Report back and discuss the issues raised – what was trivial and what wasproblematic? Speaker: Kristin Schilling
12:00 – 12:45Managing the IP when projects overlap Most researchers are involved in multiple collaborations; both simultaneouslyand sequentially. So are businesses. Part of our role is to ensure that thereare no conflicts and to ensure that academic freedom (to work with others) is preserved. In this session, we will look at two real-life cases to explorewhich problems can occur when we try to manage the many differentsources of funding and contractual obligations that bind researchers.
12:45 – 13:45 Lunch
13:45 – 16:15 IP clauses – The different possibilities We will introduce the different ‘parameters’ of IP clauses – then break intosmall groups to discuss a number of cases that exemplify different types ofintellectual property scenarios.
Group work will feed into a wider discussion on the different ways in whichIP rights can be managed and the most appropriate solutions for a givenscenario. We will also discuss how to manage the extreme opening positionsthat we are often presented with and the importance of negotiating ‘rights’rather than ‘ownership’. Differentiating ‘background’ from ‘foreground’ andthe imperative of maintaining academic freedom to research and collaborate.
Once we have determined how to manage the IP rights and the solutionsthat best match any given scenario, we face the challenge of drafting clausesthat are clear, unambiguous and workable for a long-term relationship. Groupwork will be used here to share experiences, stimulate discussion andwording.
The end point will be an understanding of IP clauses we can use and theconfidence to negotiate them.
16:15 – 16:45 Coffee break
16:45 – 18:00 Building and bulldozing corporate alliances The pinnacle of any collaboration is the ‘strategic alliance’. These emerge overtime as the relationship, built on mutual trust and knowledge, develops. Thatrelationship is built slowly by honest dialogue, mutual need and generousexchange; it can be destroyed quickly by opportunism, bureaucracy andmisunderstanding. In this session, we examine the role of the ContractManager in both nurturing and destroying such alliances. Speaker: Wim Bens
18:00 – 18:45 Today’s take away What have we learned? How can we be perceived as facilitators rather thanthe blockers of research relationships.
09:00 – 10:15 Case study – Piggy in the middle We work in an intensely busy environment where emails (with large ‘cc lists’) have become a common form of communication replacing face-to-facemeetings and leading to all kinds of ‘buck-passing’. We have to operateand perform in the middle of all this poor communication, rise above it, andfocus on the task: the deal. Often we act with very little real authority, wehave the power to sign off, but will be reluctant to do so as long as someone,somewhere, has expressed concerns.
In this session, we look at a sponsored studentship negotiation that wentbadly wrong, and ask whether the Contracts Officer could have done anythingabout it?
10:15 – 10:45 Coffee break
10:45 – 11:45 Collaborative agreements as the bedrock of research relationships Successful collaborations are built on mutual trust, a common understandingof the mission and a balance of interests for all partners. The session willhighlight the motivation for, and topics of, industrial collaborations with sciencepartners and others. Examples such as bilateral collaborations, scientificnetworks, with and without public funding, and recent cases of joint labson campus or industrial sites. These collaborations require well-balancedagreements. Possible hurdles comprise of the EU state-aid regulations, which distinguish between contract work and cooperation, subcontracting inpublicly funded projects, and IP regulations.
11:45 – 13:15 When things go wrong Sometimes the collaboration does not have a happy ending. It can be aviolation of the contract terms, or a different interpretation of the wording.Whatever the problem is, it will almost certainly create a number of unpleasantconversations and difficult negotiations to reach an agreement on how toresolve the problem. In the session, you will be presented with a number ofreal-life scenarios and given a role to play in trying to solve them.
13:15 – 14:15 Lunch
14:15 – 15:30 Deriving fair value from foreground IP Finding the right IP structure is only half the battle. We are still left with theissue of valuing the IP – when we have little knowledge of the IP’s true value.What should we do? Should we take the academics’ opinion, consult withthe Technology Transfer Office or trust the company? Or should we insiston a ‘wait and see’ strategy in which the discussion is deferred until weknow what has been ‘invented’, and its commercial value. How can weavoid meaningless ‘agree to agree’ clauses in which one or other party is leftexposed? Which tools can we use, and which structure do we choose forthe payments? Speaker: Kristin Schilling
15:30 – 16:00 Coffee break
16:45 – 17:45 Keeping track of IP – open innovation What happens once the collaboration agreement has been signed? Is it filednever to be seen again or is it monitored and controlled? Who does whatat your university and does the Contract Manager have any responsibility totrack old agreements? How do we manage the obligation to grant accessrights in EU projects and how do we follow up on the options we havegranted in the contracts? Speaker: Kristin Schilling
17:45 – 18:00 Today’s take away What have we learned? How can we be perceived as facilitators rather thanthe blockers of research relationships. Speakers: Course team
09:30 – 10:30 Different possibilities on how to draft clauses on conflict resolution In this session, we will explore the different options regarding conflictresolution arbitration, ordinary courts and also examine the pros and cons ofthe different venues and choices of law.As a Contracts Manager, is there anything you can do to avoid the projectending in conflict?
10:30 – 11:00 Coffee break
11:00 – 13:00 Discussions between academic and business How should we manage the interface between the academic and thebusiness? It is our role to define the relationship on paper when we may beseen as a hindrance rather than help. How can we frame our input as helpfulso we are valued by both parties? How do we combine the role as facilitatorand ‘policeman’?This session is based around a case. You will hear both sides of the storyfrom the people who were involved and discuss with them how they mighthave managed to achieve a win-win situation.
13:00 – 13:15 Wrap up Speakers: Course team
13:15 – 14:15 Lunch
Venue Galaxy Hotel
ul. Gęsia 22a 31-535
Tel:+48 12 342 81 00
More information about reservations will come soon.
Rates training course
Member early bird until 5 February 2020: €1290
Member Fee: €1350
Non-member early bird until 5 February 2020: €1940
Non-member Fee: €2000
If you are not a member join here for €250 a year and benefit immediately from the membership discounts and other specials.
CE Points: TBC
Handling communication between academia and industry within collaborations
Improving your negotiation skills
Handling IP within collaborations
Creating a win win
Why join this course?
Participant interaction is one of the main teaching styles applied during this 3-day course. Presented by experts in the field, much of the learning will be conveyed through case studies, break-out groups and discussions. The results of each group session will be discussed amongst your peers with an analysis of the results provided by the course leaders.
The course leaders have been specifically chosen for the experience and success in this field, and they aim to create an informal learning environment which helps develop your knowledge and your network.
Who should attend?
This course is designed for anyone wishing to expand their skills and deepen their knowledge of the intricacies of research and development collaborations. An appreciation of managing complex negotiations is useful when attending this course as it aims to expand the know-how and expertise necessary for negotiating complex and sometimes troublesome contracts.
I learned more in the training course for 3 days than I did the last 3 months at my job. The lectures were informative & interesting.
Hanna Sonning, University of Gothenburg, Sweden
Organisation and speakers were great, so enthusiastic about their work and very good at transferring their knowledge.
Sarka Bartova, Research Centre Rez, Czech Republic