The Many Faces of Knowledge Transfer
Join the people who make up Europe's knowledge transfer community at our annual conference in Lisbon. Join world leading speakers, innovators and experts for this incomparable festival of learning and networking Download Conference Agenda here.
10:30 - 15:30 Registration Desk Open
Participants can collect their conference badges, download the conference smart phone app, building their conference schedule, and start booking business meetings.
13:00 - 14:30 Workshop | Engage, Enable and Evolve: improving your innovation ecosystem
KTOs must meet many requirements. Is it difficult for your KTO to make your services known to researchers, industry and the government? Do you find it easy to impress the university management, who seek healthy revenues? Throughout the different phases of the research and innovation process you have to deal with various stakeholders both internally and externally. We want to develop a strategy to convince the whole quadruple helix (academia, industry, civil society, government) of the KTO’s value.
The EU is encouraging a widened approach in knowledge valorisation with future Guiding Principles for Knowledge Valorisation, especially in terms of stakeholder inclusion and engagement of academia with industry and society. It is desired that the whole quadruple helix is involved in knowledge valorisation as early on in the process and as much as possible. This inevitably means that the number of different stakeholders will increase, and engaging and aligning these stakeholders for a common future goal is challenging.
So, do we have the means to succeed?
The first step is to identify the challenges and issues KTOs face in effective communication with different stakeholders. In the framework of the CHIC project, which is funded by the Climate KIC through the EIT-HEI initiative, we are developing and piloting the ‘E3: Engage, Enable & Evolve’ initiative. The aim is to equip KTOs with communication strategies, guides and tools to enhance their outreach and successfully strengthen ties with different stakeholders and facilitate these interactions within their ecosystem.
How can you contribute and benefit?
Join us for an interactive discussion and help us in identifying effective communication tools and strategies for the stimulation of an innovative ecosystem in the new knowledge valorisation era.
13:00 - 15:00 Social Sciences, Humanities and the Arts | Special Interest Group
The Special Interest Group Social Sciences, Humanities and the Arts (SIG SSHA) is a mutual learning network for knowledge exchange and impact of research from and with the humanities, social sciences and the arts. Our focus is to further improve the pathways of impact from SSHA research to society.
Despite the fact that the SIG has not been able to meet in person for the last two years, a lot has happened. Accordingly, the SIG meeting at the ASTP Annual Conference first outlines current activities of the SIG. Based on the results we all came up with at our online gathering last year, we will focus our upcoming meeting on the topic "Impact Measurement Frameworks applied to SSHA". We cordially invite all members of the SIG and all those interested in impact and transfer to attend this meeting.
13.00 Welcome & Introduction 13.15
Special Interest Group SSHA ASTP – UpdateTalk by Christoph Köller, Görgen & Köller GmbH, Leader of ASTP SIG SSHA
How to uncover impact in SSHA – examples from AustriaTalk by Georg Russegger, Akademie der bildenden Künste, Vienna
Measuring Impact – Some European approaches | Interactive session and discussion
Impact Measurement Frameworks Applied to SSHA | Interactive session and discussion
ASTP SIG SSHA – What’s next? | Ideas and impulses
15.00 Meeting ends
13:00 - 16:30 Masterclass | Opportunities and Challenges between the EU and MENA in Technology Transfer
Known traditionally as a resource rich purchaser of advanced technologies from around the World, the Middle East and Northern Africa (MENA) has become a hot bed of research, development and innovation. Leading the nations of the Gulf region Saudi Arabia and the United Arab Emirates have made significant strides in rapidly developing government, university and corporate investments. Even during the Global Pandemic these two states have evolved to better prepare for the “new normal” coming once the pandemic draws to a close. From hosting the leading economies of the World in Saudi Arabia during the G20 to literally hosting the World at Expo2020 in Dubai there has been a tilt in the global innovation axis as more companies find challenges working in the Far East and new realities in the post-Brexit experience to date. While VC funding recorded a 13% drop in the Global Venture Markets and a 31% dip in the Asian markets since Q4'21, the MENA ecosystem observed an impressive QoQ growth in both capital investment and total transactions closed. Funding in the MENA startup space over the first quarter of the year has surpassed that of the previous quarter Q4 ‘21 by 33.3%, and that of Q1’21 by 161%. In fact, all MENA top geographies have explored a Quarter on Quarter growth in funding at the beginning of this year. With burgeoning international investor participation reaching proportions of 61% in markets like the UAE, later-stage investment continues to take off across MENA with the mean Series B round size recording a 108% YoY growth to average north of $50M in Q1 2021, driven by MENA's 1 Mega Deal recorded at the beginning of the year. (MAGNITT MENA Q1 2022 Venture Investment Report)
This class will serve as an introduction to the region and an opportunity to hear from colleagues on the ground in Dubai and Saudi Arabia. To learn how you might pivot your IP strategies to plan for explosive growth in the region or find new sources of funding for projects that can have impact in Europe, the Middle East and around the World.
Sponsored by Kaust Innovation
13:00 - 16:00 Connecting the Portuguese Technology Transfer Office Ecosystem
Portugal has a fairly developed entrepreneurial ecosystem and as a result, is becoming a hub for innovation and startups, ranking #31 on the Global Innovation Index. This progress is a consequence of factors such as Education, Expertise, and Support. This entrepreneurial ecosystem benefits from local qualified workforce and high-quality Universities, with special focus on business and science.
13:00 - 15:30 Masterclass | How to say "no" to researchers and industry !
Learning how to say "no" effectively will greatly enhance your professional and personal life. If you have trouble saying "no" in a way that makes the recipient still love you or at least respect you, then this workshop is for you. In your KT role, you will have to deliver "no" often:
- "No we will not file a patent";
- "No you didn't get Proof of Concept Funding";
- "No we will not spend anymore time on your invention"; "No we can't do all that for free";
- "No we can't accept these licensing terms";
- "No your valuation is all wrong", etc. etc.
Applying everything from body language to a selective choice of thoughtful words can make all the difference. It is still a "no" but the reaction can be much improved.
Facilitator: Tom Flanagan
This session is free, although registration required
13:30 - 15:30 Digital Innovations | Special Interest Group
While the Digital Innovations SIG has been in "corona quarantine" the market has been evolving quickly with the Big Tech, AI, open source and a great variety of data-driven innovations.
13:30-14:00 Welcome and update from SIG co-chairs: Malcolm Bain, Mirko Lukács
14:00 -15:00 To discuss key trends, challenges and opportunities this SIG meeting we be organised like "World Café".
Join us to brainstorm:
- Clinical Software
- Data management and AI
- Open Science & Open Source
- Licensing Software IP & Know How
- Digital Start-ups
15.00 - 15.30 Wrap-up and next steps
13:30 - 15:30 NAAC Meeting (invitation only)
This is the bi-annual meeting of ASTP’s National Association Advisory Council (NAAC). Chaired by Vice President for the NAAC Hana Kosová, the invited representatives of each European national association are welcome to come together to plan European-wide activities and consolidate the work of the NAAC working groups.
15:30 - 19:30 Professional Development Committee : developing and delivering case studies
This session is dedicated to discussing the content, breakout question, learning points and wrap up slides of each.
By invitation only
18:00 - 19:30 Welcome Reception
Meet up with your fellow participants at this first social event of the conference.
The reception provides an excellent opportunity to network, meet old friends and colleagues, as well as meet new people in preparation for the days ahead.
Guests will be welcomed by ASTP President, Cécile Cavalade
This event is sponsored by LifeArc
19:30 - 22:00 Directors' Dinner
If you are a director of a Knowledge Transfer Office or a senior industrialist responsible for academic partnering, this event offers unique networking opportunities with your peers from across Europe.
An intimate event, which requires pre-registration, this dinner is a great occasion for directors to get together and share their experiences and knowledge.
This event is sponsored by NLC
07:45 - 18:00 Registration Desk Open
Come early to avoid the queues and collect you badge in time for the opening plenary.
08:00 - 08:30 Meeting for new members
This is a wonderful opportunity for people new to ASTP to come and meet the more 'seasoned' community members. Come along and learn more about the inner workings of the organisation and how you can become more involved.
08:45 - 09:00 Welcome by the ASTP President
Insights on ASPT evolution and KT community challenges by ASTP President, Cécile Cavalade , and outline of Annual Conference main moments by the Chair of the Conference Programming Committee, Amanda Zeffman.
09:00 - 09:45 Opening Plenary: Driving an innovation ecosystem to success
Innovation is key for the competitiveness of companies, regions and countries and is therefore promoted at different levels. However, most innovations, around 90%, do not succeed in the market. Innovation ecosystems are design to decrease risk and potentiate the success of innovations reaching the market. This is a challenge, and there are no predefined routes to success.
As we discuss the way technologies can reach the market, we take a wider look at the innovation ecosystems.
Moderator: Cécile Cavalade
09:45 - 10:30 Networking in these strange times
Being a good networker is a key skill to connect with your peers, influence others, and raise your profile. Networking is not about selling, it is about building relationships and trust, the important “ingredients” for successful knowledge transfer are how to:
- Join groups with ease
- Understand the process of networking
- Break the ice
- Develop small talk to create trust
- Prepare in advance
- Spot opportunities
- Answer the “what do you do?” question
- Ask great business-related questions.
Sue Tonks is an international trainer and networking expert.
10:30 - 11:00 Coffee break | Networking time
Visit the sponsors' booths, network with fellow participants, and enjoy drinks and snacks before the next session starts.
11:00 - 12:30 First Parallel Sessions
Efficient effective and engaged teams | tales, tools and tricks
How do you best manage and nurture your teams to success in difficult times such as we have faced during the pandemic which may have resulted in more work, more pressure and fewer resources, and as a result low morale? How do you ensure your team is motivated and supported?
This session will explore both the side of the KT practitioner running the teams and from an HR perspective and will provide some tips and tricks for creating efficient effective teams.
Building an ideal set of Metrics and Indicators
This interactive session will explore the complexities and challenges of creating useful and meaningful indicators for your office. Such indicators are crucial to get right and need to be relevant for our different stakeholders.
In this session, the key recommendations arising from an EC-JRC-ASTP study on KT metrics will be in focus and the practical applications discussed.
Share your experiences in building a set of indicators, your challenges, and tools that have worked for you.
Transparency in licensing terms for spin-outs: the pros and cons
How open can and should the TTO be when it comes to terms and conditions in commercial agreements with third parties, particularly with spin-out companies?
At the ASTP annual conference in 2021, we heard about the very open dialogue between US TTO’s and US investors and the agreed “rules of engagement” going forward. The Universities of Zurich and Bern as well as the EPFL Lausanne have decided to be quite open and transparent about licensing terms and other universities choose to share licensing terms with spin-outs-to-be so they know what to expect from the IP-deal with the university. But how open can the TTO/PRO be without exposing itself to criticism, poor negotiation position, unfortunate precedence, or unrealistic expectations?
Our colleagues from the University of Columbia and the University of Zurich will present experiences with transparency and discuss the pros and cons of openness.
12:30 - 13:30 Lunch
13:30 - 15:00 Knowledge Stock Exchange (KSE)
The Knowledge Stock Exchange (KSE) welcomes KTOs, partners and businesses to share their latest projects and ideas with the community in 15-minute time slots.
- Innovation Landscape
- Initiative Sharing
- Ecosystem Insights
15:00 - 15:30 Coffee break | Networking time
Take the stain off the brain, grab a tea or coffee and mingle with your fellow guests.
15:30 - 17:00 Second Parallel Sessions
Is the future of science and innovation open?
ODIN is a Danish platform for open and patent-free university-industry collaboration within drug discovery. The concept is currently being transferred to other research areas and more universities.
Join two of the ODIN’s founders to discuss the challenges of the current model for translating academic research into innovation and why an open approach to IPR and university-industry collaboration might be a way forward.
Challenges, solutions, and learnings on the software commercialisation lifecycle
How to assess the market potential of inventions?
Inventors are usually very committed to their inventions. Therefore a decision on how to deal with an invention needs a good basis and a non-biased view. In this interactive workshop, you will have the opportunity to discuss how to assess the market potential of an invention and to come up with a robust recommendation on how to claim it or not.
Questions to be discussed include:
Which aspects, besides patentability, should be considered?
What does your ecosystem look like?
Who are the relevant players on the market?
Which sources are available or could be useful to evaluate market potential?
Based on an introductory presentation, you will have the opportunity to share your experience and broaden your toolbox for evaluating inventions.
Speaker: Sabina Heim
17:15 - 18:00 General Assembly (members only)
This session is solely for ASTP members. Please come along to hear about the successes and contribute to the discussion on the future of your association.
18:30 - 22:00 Conference Dinner
Join the conference guests and participants for this social programme highlight. Enjoy an evening of entertainment, networking, and excellent local cuisine.
You can enjoy a 15-minute walk through Lisbon to the restaurant or join one of the buses leaving the hotel reception at 18:15 sharp.
Conference Dinner is sponsored by Kaust Innovation
07:30 - 08:30 Morning run, walk or wheel
Take to the streets of Lisbon in, any way that suits you best, alongside your fellow conference participants for this joyful early-morning 5km run, walk, or wheel.
Meet your fitness pals at the hotel reception just before 7:30 and get going.
Sponsored by LifeArc
07:30 - 08:30 Morning Yoga
Wake up the sweet way with this yoga session, sponsored by LifeArc, in the hotel's beautiful Madrid room.
Sponsored by LifeArc
09:00 - 10:30 Plenary: Social Innovation: connecting research institutions and sustainability
Social Innovation makes its way into political statements and the requirements of funders. It, more or less, describes intended changes in society based on new products, services, and the behaviours of companies and public institutions: with the intention to make the world a better place.
In many cases, the UN’s Sustainable Development Goals are used as a framework to describe this better place, and there are powerful reasons to follow these goals: climate change, migration issues, and COVID-19 to name but a few. Most of us agree that these challenges exist. But how do they relate to the world of a TTO / KTO, transferring research into patents, licenses, start-ups?
The goal of the session is to raise awareness for Social Innovation and sustainability and to provide some practical examples of how Social Innovation affects the knowledge transfer world.
Johannes Vogel, Implementation of social innovation into a research institution’s strategy
Mark Mann, KTO’s perspective: make the SDGs your friend
Stephanie García Van Gool, Impact maximisation requires effective knowledge transfer
10:30 - 11:00 Coffee break | Networking time
Decompress after a busy morning, grab a coffee and hang out!
11:00 - 12:30 Third Parallel Sessions
Is our innovation ecosystem diverse enough?
Minorities and women are poorly represented in leadership positions within academic start-ups, early-stage investment firms, and as lead inventors on patents. This lack of diversity in decision-making roles can lead to exclusionary practices, reduced venture-capital funding and investments, and less diversity within the market for products. This session will share some action items that can be done by those in the innovation and entrepreneurial space to encourage more diverse teams, enhanced collaboration, and inclusive practices that will drive more engagement and more funding for all innovators.
The panel speakers run programmes that provide access to education, networking, and funding for women and individuals from underrepresented communities who are interested in innovation, commercialisation, and entrepreneurship. Technology innovation should be created and influenced by diverse groups of people that properly reflects our society.
Session sponsored by LifeArc
Artificial Intelligence: patenting practice and ethics
Patenting AI has its specialties. Careful elaboration on a patent is key in order to ensure the patent covers enough to be interesting for a licensee. The possibilities in different jurisdictions and the “do’s and don’ts” will be presented by Bastian Best.
Apart from these practical questions, universities also need to focus on ethical considerations when developing and deploying AI-based innovations. Does anything go or do we face ethical boundaries? Clara Neppel will give an overview of AI and ethics.
Sowing the seeds of Agritech
The journey from lab to field can be a long challenging one. We hear from three initiatives that have been working to accelerate this journey and enable lasting impact.
EIT Food’s pan-European Seedbed Incubator provides entrepreneurial scientists with funding, commercial expertise, and connections with Industry to commercialise innovations that could solve food system challenges.
Based in the Netherlands, StartLife is an Accelerator born out of Wageningen University in growing and supporting agrifood tech startups. While Ceres Agritech from the UK is a partnership that funds relevant agritech projects from partners and accelerates them to market by providing commercial expertise.
Sponsored by: EIT Food Seedbed Incubator
12:30 - 13:30 Lunch
Grab a plate of snacks, seek out the people you have yet to meet and do those final bits of business.
13:30 - 15:00 Fourth Parallel Sessions
Understanding and meeting researchers’ needs
All TTOs probably hear about unhappy researchers or companies from time to time. Also about happy customers but perhaps not so often. Unless the TTO receives criticism directly it can be very difficult to deal with or to rectify. Our relationships with our researchers are extremely important so it is crucial to “take the temperature” once in a while. Are they happy with the TTO staff? The TTO services? Our way of communicating?
Customer satisfaction surveys can be a really valuable tool and allow us to hear the good and the bad straight from the source. You can also talk directly to a researcher who has been a customer in the TTO. In this session, we do both!
You will hear from a very entrepreneurial researcher who has had extensive dealings with the TTO. During this journey, what has been important and what has he appreciated and not appreciated in his dealings with the TTO.
Encouraged by an ASTP session a few years ago, the University of Copenhagen has devised quite a sophisticated customer satisfaction survey both for researchers and for external companies. Results are generated every two weeks.
The TTO will present the concept and tell you all about results and reactions.
Round-table discussion on sub-licensing terms from spin-outs
Trinity College Dublin, ETH Zurich and the University of Copenhagen organised a virtual coffee meeting in November 2021. This meeting was set up in order to exchange best practices and views on the TTOs’ trials and tribulations regarding sub-licenses and transferable sub-licenses to spin-outs (in particular). The dialogue was frank, open, and fruitful. Thereafter the three universities have agreed to expand this interesting and highly relevant issue to a larger audience of friends and colleagues from ASTP.
This session will be organised as a workshop and we hope to see lots of engaged colleagues willing to discuss issues such as when to grant sub-licenses? Does the TTO need to pre-approve such sub-licenses or just be notified? Does the PRO have requirements (e.g. ethical consideration) that sub-licensees have to meet? How to avoid dilution in sub-licensing models? What about liability? We will be looking forward to hearing your thoughts and to discuss these issues and questions with you.
Speakers: Peter Stein Nielsen
Joining forces to create tomorrow’s innovators
In many of our organisations a significant proportion, if not the majority, of the research community is made up of postdoctoral or junior researchers. Yet when it comes to entrepreneurship training and opportunities, they are often left behind. In this session, we hear about two innovative programmes designed to address this gap and to ensure that research institutions harness and develop the latent innovation potential of this population.
This participatory session will be practically focussed on looking at the lessons learned from two successful postdoctoral support programmes, and ask how we can adapt and apply their insights in our own institutional contexts.
15:15 - 16:15 Final Plenary
Just an ordinary guy in an extraordinary place
Steve Jobs said, “You can only join the dots up looking backward”.
Tony Raven became former Chief Executive of Cambridge Enterprise in August 2021 after over 20 years in knowledge transfer so it’s a good time to attempt to join some of those dots up. Tony will share things he wishes his older self could have told him when he was setting out on his career, the insights and things learned along the way and his musing on where the sector might go in the future.
Speaker: Tony Raven
16:15 - 16:30 Closing by President
16:30 - 17:00 Farewell drinks
Venue - Altis Grand Hotel, Lisbon
Rua Castilho, 11 , Lisbon 1269-072, Portugal
Room Rates at Altis Grand Hotel
Singe occupancy : €175.00 per night inclusive of breakfast
Double occupancy : €195.00 per night inclusive of breakfast
Payment and Cancellation Conditions
- The above room rates are available until the 28th April 2022 after which the ongoing room rates apply. The rooms are subject to availability.
- Cancellation can be made with no additional charges up to 26th of February 2022.
- Room cancellation made between the 27th of February and the 27th of March 2022 will be charged one night stay.
- Room cancellation made between the 28th of March 2022 and the arrival hour will be charged full stay charge.
- In case of cancellation or in case of no-show or early departure, full stay will be charged.
- All deposits are non-refundable and non-transferable.
View photos from past ASTP Annual Conferences
Thanks to our partners and sponsors
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