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In May 2021 ASTP shall bring our Annual Conference to the beautiful Portuguese capital, Lisbon.

Following the great success of the 2019 conference in Dublin, we hope to replicate the success of uniting Europe’s KT Community in an atmosphere of learning, networking and deal closing! Join this dynamic community for days of learning with great workshops, world-class keynote speakers, four great interactive strands and a packed social programme.

350+ Attendees

In May 2021 ASTP shall bring our Annual Conference to the beautiful Portuguese capital, Lisbon

160+ Institutions

In May 2021 ASTP shall bring our Annual Conference to the beautiful Portuguese capital, Lisbon

36+ Countries

In May 2021 ASTP shall bring our Annual Conference to the beautiful Portuguese capital, Lisbon

  • Programme
  • Venue
  • Local Area

Programme

  • Wed 26 May 2021

    • 10:30 - 15:30    Registration Desk Open

      The conference registration desk will be open prior to the formal start of the conference, so please come to the Altis Grand Hotel on the 26th of May to collect your conference bag and avoid the queues.

    • 12:30 - 15:30    Say No to Researchers and Industry (free session, registration required)

      Learning how to say “no” will greatly enhance your professional and personal life. If you have trouble saying “no” in a way that makes the recipient still love you or at least respect you, then this workshop is for you.

      Within your KT role, you will have to deliver many ”no’s”: “No, we will not file a patent”; “No, you did not get Proof of Concept Funding”; “No, we will not spend any more time on your invention”; “No, we can’t do all that for free”; “No, we can’t accept these licensing terms”; “No your valuation is all wrong”, etc.

      Using everything from body language carefully selected words, can make all the difference in the world. It is still a “no” but the reaction can be much improved.

    • 12:30 - 15:30    Student IP Policies in University-Enterprise Collaboration (free session, registration required)

      Students are increasingly involved in university-enterprise collaborations, open innovation and entrepreneurial activities. This provides them with valuable opportunities to develop new skills by applying their knowledge to real-life problems, and yet this poses challenges regarding managing intellectual property rights and confidentiality issues.

      Some universities have specific policies in place to manage IP generated by students while others are struggling to find the right balance between various interests.

      This workshop is an opportunity to exchange ideas, policies and best practices on how to frame the role of students in an open innovation and entrepreneurial environment.

    • 12:30 - 15:30    How to be a Confident and Effective Networker (free session, registration required)

      Being a good networker is a key skill to connect with your peers, influence others, and raise your profile. Networking is not about selling, it is about building relationships and trust, the important “ingredients” for successful knowledge transfer.

      This practical and fun 3-hour workshop will give you the confidence and knowledge on how to:

      • Join groups with ease
      • Understand the process of networking
      • Break the ice
      • Develop small talk to create trust
      • Prepare in advance
      • Spot opportunities
      • Answer the “what do you do?” question
      • Ask great business-related questions

    • 12:30 - 15:30    PATLIB Centres and Technology Transfer Offices: stronger together (free session, registration required)

      Bridging the gap between Patent Information centres and Technology Transfer centres is one way of providing an all-round Intellectual Property service to end users.

      This workshop will look at the strengths of both institutions and explore ways of together providing the best possible service to Europe’s innovators. You will get an insight into the workings of a PATLIB centre and how it enhances the transfer of technology and thus its role in enhancing innovation in Europe.

    • 13:30 - 15:30    NAAC Meeting (invitation only)

      This is the bi-annual meeting of ASTP’s National Association Advisory Council (NAAC). Chaired by Vice President for the NAAC Santiago Urroz Romo, the invited representatives of each European national association are welcome to come together to plan European-wide activities and consolidate the work of the NAAC working groups.

      Moderator: Santiago Romo Urroz, Vice President NAAC, ASTP

    • 15:45 - 18:00    Guided City Tour (registration required)

      Second only to Athens, Lisbon is one of Europe’s oldest cities. While the city’s ancient history is not easily seen these days, over the centuries Lisbon has been central to the growth of Portuguese and European culture and prosperity. On this tour, you shall visit Lisbon’s historic Bairros de Lisboa. Simply translated to neighbourhoods, these areas are demarcated by their common culture and architectural landmarks; each one delivers a unique insight to the capital’s diverse culture, it’s past and it’s present.

      This guided tour shall start and end at the conference venue, Altis Grand Hotel.

      Meeting Point: Lobby, Altis Grand Hotel

    • 18:00 - 19:30    Welcome Reception

      Join your fellow guests at this official welcome to ASTP’s 21st Annual Conference. Held in Altis Grand Hotel, this is the perfect opportunity to meet up with your fellow participants, speakers, sponsors and service providers.

      The welcome address will be delivered by ASTP President, Martin Raditsch.

      Location: Altis Grand Hotel

    • 19:30 - 22:00    Directors’ Dinner (registration required)

      The annual Directors’ Dinner is one of the conference highlights and attracts Knowledge Transfer Office directors and senior industrialist responsible for academic partnering for across Europe to this intimate dinner. This event requires pre-registration and is only available to KTO office directors and senior industrialists. This event offers unique networking opportunities with your peers and is a rare occasion for directors to get together and share their knowledge and experience.

      Location: Grill D. Fernando

  • Thu 27 May 2021

    • 08:00 - 08:45    Morning Meeting for New Members

      ASTP loves to meet our newest members and this meeting is the perfect opportunity for you to come and meet us. Get to know members of the committees and the Board and find out about the volunteering opportunities there are within the association for building your knowledge and network.

      Facilitators: ASTP Board Members

    • 08:45 - 10:30    Plenary

    • 10:30 - 11:00    Coffee Break & Face-to-Face Meetings

    • 11:00 - 12:30    Track I - Outreach

      Alumni: your Perfect Entry Point to Business Partners in Knowledge Transfer

      Alumni often have strong ties to their alma mater. Their market and product knowledge can be greatly valuable to the institution as can their network of business contacts. This expertise makes alumni an interesting resource for knowledge transfer offices. There are a variety of ways to integrate these resources successfully into the work of a KTO.

      This session will introduce two examples of successful alumni engagement. You shall examine the relationship with Alumni of the Karlsruher Institute of Technology as well as of the Università Ca’ Foscari in Venezia.

      Location: Europa 

    • 11:00 - 12:30    Track II - Core Business

      Benefit-sharing with Inventors (incentives, decision when to grant back IP to researchers)

      Research institutions’ policies on IP, knowledge and technology transfer are generally similar to the frameworks within which we carry out our activities. When we dig into specific policies and look at them in more detail, we often discover subtle and not so subtle differences.

      These differences may be based on national legislation or university policies. and often lead to good discussions and exchanges of best practices.

      In this session, we shall discuss three different models of benefit-sharing with inventors when KTOs have commercialised inventions, as well as three different approaches in the cases where the KTOs have decided to hand back the rights and/or the commercialisation activities to the inventor.

      Why have the three TTOs chosen the specific model and what are the pros and cons?

      Location: Roma 1 

    • 11:00 - 12:30    Track III - Ecosystem

      Joint University-Industry Research Centres: dos and don’ts

      Close interactions between universities and industry in research centres have recently become more and more frequent.

      It is necessary to find pragmatic contractual solutions without creating excessive bureaucracy. Due to this close cooperation, the transitions run more smoothly, for example regarding IP.

      In this session, two examples from different industries will be reported. ETH Zurich has close ties to the local research centres of Disney and Microsoft, while at the University of Warwick, the National Automotive Centre ( NAIC) with Jaguar Land Rover and Tata Motors was established.

      Location: Roma 2 

    • 11:00 - 12:30    Track IV - SSHA

      Tools and Methods for Societal Impact within SSHA

      This session shall examine subjects such as the how to, and best practice of, creating awareness and scouting for cases within SSHA along with tools necessary for working and managing SSHA cases in the early phase.

      There will be an opportunity to review examples of funding schemes that support SSHA in creating impact, as well as a discussion on how to assess its societal impact.

      Location: Milão 

    • 12:30 - 13:30    Lunch & Face-to-Face Meetings

    • 13:30 - 15:30    Knowledge Stock Exchange

      The Knowledge Stock Exchange (KSE) is divided into three parallel streams:

      Marketplace

      Learn about companies’ services and tools, to help you boost your KTO activity. Does your company service KTO activities? Take place in the Marketplace and present the benefits for your business. To claim your 15 minutes of fame email: arlyta.wibowo-kruzinga@astp4kt.eu

      Initiative Sharing

      KTOs will present their initiatives or share a dilemma they are facing. Use this opportunity as a source of inspiration or to identify possible partners. Do you want to share your project or idea with the experts from the field of technology transfer?

      Ecosystem Insights

      During these 15-minute slots speakers from diverse parts of the ecosystem shall shed their light on the knowledge transfer spectrum.

    • 15:00 - 15:30    Coffee Break & Face-to-Face Meetings

    • 15:30 - 17:00    Track I - Outreach

      Storytelling in KT

      Neither universities nor KTOs are terribly good at communicating news of their successes; yet it is one of our really important tasks. Lack of communications staff, or no one interested in branding and marketing within KTO, can result in other entities claiming our accomplishments as their own.

      In this session, we shall hear how some KTOs successfully make a noise about their activities and their impact on society.

      Location: Europa 

    • 15:30 - 17:00    Track II - Core Business

      Scenarios for Conflicts of Interest in a University Surrounding

      Conflicts of interest are a recurring topic in knowledge transfer offices. The nature and management of these conflicts are becoming increasingly important as universities face greater public scrutiny and run a higher risk of reputational damage.

      Even within KT offices there is the possibility of conflicts of interest, such as harmonised income versus getting the deal done.

      This session shall highlight the different aspects important in avoiding and managing conflicts of interest.

      Location: Roma 1 

    • 15:30 - 17:00    Track III - Ecosystem

      Export Controls for Universities: a Subject Overlooked

      Universities are subject to export control legislation. We see this in the corresponding clauses in cooperation agreements which require compliance with the regulations. Do we really need to comply with them? A university does not export any products, why do we have to comply with the regulations? Is licensing technology to foreign partners seen as an export of goods?

      This session shall provide basic information on the internationally harmonised regulations and why universities must submit to them. Get tips on setting up a reliable system of export control at a university.

      Location: Roma 2 

    • 15:30 - 17:00    Track IV - SSHA

      The Lifecycle of a Knowledge Exchange Project: Processes for Supporting KE in SSHA

      For many universities knowledge exchange in SSHA is a new topic. One issue is how do processes within universities support the development of knowledge exchange (KE) projects in SSHA, from original idea, to seed-corn funding to follow on funding, and funding beyond the university.

      The session will inspire the audience to think in new ways about the processes for supporting KE in the SSHA by working through the lifecycle of a project.

      Moderator: Eloise Meller, Knowledge Exchange Associate, University of Bristol, UK

      Location: Milão 

    • 17:00 - 18:00    General Assembly (ASTP members only)

      This session is solely for ASTP members. Please come along to hear about the successes and contribute to the discussion on the future of your association.

      Location: Europa 

    • 18:30 - 22:00    Conference Dinner

      Join all the conference guests and participants for this social programme highlight. Come to Casa Do Alentejo for an evening of entertainment, networking and excellent local cuisine.

      Location: Casa do Alentejo

  • Fri 28 May 2021

    • 07:00 - 08:00    Morning Run

      See Lisbon in a new, early morning, light. Join your fellow conference participants for this invigorating 5km run through the city centre.

      Meeting Point: Hotel Lobby

    • 09:00 - 10:30    Plenary: Expectations from Investors

      Inventions from public research organisations are often early stage inventions, therefore commercialisation via a spin-off can be expensive. It is vitally important to attract start-up management and investors and work with them towards entering the market. Finding the right investor and preparing your spin-off for investments is complex, and everyone needs to know how to manage these tasks in a professional and, hopefully, successful way. In this session, we shall present the expectations of two investors and discuss the essential dos and don’ts when attracting and working with an investor.

      Location: Europa

    • 10:30 - 11:00    Coffee Break & Face-to-Face Meetings

    • 11:00 - 12:30    Track I - Outreach

      Start up Ecosystems: Elements of a Thriving System

      Many universities have a well flourishing startup ecosystem around them. They may have in-house incubators, support any types of business accelerators, provide early stage funding and the like.

      In this session we showcase two examples of initiatives closely related to academy: the successful Portuguese startup accelerator “Building Global Innovators”, a collaboration between University College of Lisbon with the MIT and the Switzerland wide business plan competition “venture.ch”, founded by McKinsey and ETH Zurich and which is a fixed item in the startup agenda since more than 20 years.

      Location: Europa

    • 11:00 - 12:30    Track II - Core Business

      Portfolio Management: tools and processes

      Portfolio management is related to:

      • • Operational selection and deselection of inventions from your current portfolio in order to achieve an efficient operation
      • • Strategic prioritisation of the portfolio to assure that your TTO meets its overall goals.

      In this interactive workshop, you will have the opportunity to discuss concrete tools and processes for portfolio management, the need for tools to grade and rank your inventions, and investigate tools to categorise inventions in order to understand the nature and structure of your portfolio.

      Finally, we will discuss the processes for selecting, and de-selecting, inventions for operational or strategic reasons.

      Location: Roma 1

    • 11:00 - 12:30    Track III - Ecosystem

      Industry 4.0 – New perspectives on business models and IP

      Industry 4.0, the Internet of Things, AI, and Big Data are some of today’s buzzwords. Smart products and smart solutions enable new manufacturing processes. Exploiting digitalisation possibilities and cross-linking our daily lives with the digital world will influence our future.

      As business models change, do we need to adapt our approach towards industry?

      And how about IP? With the development of new technologies, such as AI, new mechanisms for protection and patents emerge. How should applicants and patent offices react to this?

      In this session a representative of Flanders Make, a strategic research centre in the manufacturing industry will give practical examples of, already applied, new business models.

      An experienced patent lawyer will give insights on the latest developments in IP relevant for the new technologies.

      Location: Roma 2

    • 11:00 - 12:30    Track IV - SSHA

      Understanding the Needs

      Knowledge exchange in general, and in SSHA, often takes places without a real understanding of the needs of the potential users.

      In this session we will look at the third sector. What does knowledge exchange look like between NGOs and SSHA research? What are NGOs looking for and how do the processes work? We will be getting perspectives from users and providers.

      Sébastian Brack leads the Kofi Annan Foundation’s Elections and Democracy programme.

      Patrick Thomson is an academic geographer who has worked extensively with NGOs in water management. Both will give a short talk before opening the session out for interactive discussion.

      Location: Milão

    • 12:30 - 13:30    Lunch & Face-to-Face Meetings

    • 13:30 - 15:00    Track I - Outreach

      Harmonisation of KT Metrics, a National and European Challenge

      To monitor KTO activities and demonstrate its results, policymakers, governments and funding authorities define and collect metrics: input, activity or output indicators.

      This session shall look into: How are the right set of indicators established at a national level? How do we define and implement some harmonised core metrics to enable a wider European vision of KT landscape? How can we ensure a virtuous use of measurements considering the heterogeneous situations among countries: some conduct regular surveys, while others have barely have any KT networks ?

      These a some of the questions tackled by the expert group on “Harmonised KT Metrics” jointly established by EC JRC and ASTP. Their work is based on a wide consultation of more than 15 national KT associations.

      During the session, Alison Campbell who coordinated the expert group will present its conclusions. A panel will then discuss the results, involving countries with different experiences as well as an EC point of view.

      Location: Europa 

    • 13:30 - 15:00    Track II - Core Business

      What Happened to Giving IP Away for Free

      In 2011 a handful of UK universities launched the initiative EasyAccessIP, an innovative way to share intellectual property with industry. Typically, early stage technologies requiring investment and product development are offered to industry for free.

      Many universities joined the EasyAccessIP “movement”, and the concept received some press coverage. Some TTOs were appalled, while others thought it was a great idea. What happened to EasyAccessIP? Do some universities still use the concept in their commercialisation efforts or was it just one of those things, hot today, not tomorrow?

      An “inventor” of EasyAccessIP, will take us through the history and thought behind the concept and ponder its future.

      Dublin City University (DCU) is currently considering the concept and we will hear about DCU’s thoughts on where and why EasyAccessIP could be useful for the university.

      Location: Roma 1 

    • 13:30 - 15:00    Track III - Ecosystem

      International Standards for Innovation Management

      Developing innovations is key if companies are to survive, grow and prosper. It is also key to addressing societal and environmental challenges.

      The process of developing innovations needs to be managed; whether you are a researcher, knowledge transfer professional, SME or large company. Whatever part of the process you are responsible for, be it idea generation, strategic intelligence, IP management, or post-licence management, they all require an organisational overview.

      This session will review the recently published ISO56000 series of Innovation Management Systems guidance standards, which have been developed by experts from 59 countries with contributions from many organisations such as OECD, WTO, LESI, and others.

      Location: Roma 2 

    • 13:30 - 15:00    Track IV - SSHA

      Creating Impact Through Spin-outs in Collaboration with Social Sciences, Humanities and Arts

      Experience shows that there is still considerable unexploited potential within the SSHA in translating knowledge from innovative research towards economic benefit.

      How can we create impact through a mixture of innovative solutions that tackle societal challenges, while creating economic impact?

      How can we start spin-outs based on research from the SSHA that reach this challenge?

      Where can we find funding for “social spin-outs”?

      What distinguishes SSHA spin-outs from STEM spin-outs?

      Location: Milão 

    • 15:00 - 16:00    Final Plenary: The Times they are a Changin’

      Knowledge Transfer in an era of complexity, open science and slowballisation

      KTO’s have worked hard to professionalise operations and inclusion into mainstream university strategy. Today three novel challenges are visible.

      First is complexity: the myriad of funding instruments, deployed across multiple collaborative contexts, leads to a growing complexity of mapping and deploying IP arrangements and exploitation avenues.

      Second is open science: knowledge creation and dissemination are primary tasks of universities. KTO’s should be actively involved in judging how, when and what results should be accessible and under what guidance and conditions.

      Third is slowballisation: the deceleration that globalisation is linked to new policy emphasis. These are of particular relevance as universities act and operate globally in terms of talent management, collaboration and knowledge transfer.

      Those challenges imply that KTO’s rethink their position, their role and their actions in the innovation value landscape.

      Location: Europa

    • 16:00 - 17:00    Closing Drink

      Relax and say your final goodbyes before heading home. We shall meet for closing drinks in the Exhibition Area.

Speakers

Venue

Venue - Altis Grand Hotel, Lisbon

Rua Castilho, 11 , Lisbon 1269-072, Portugal

Book a room at Altis Grand Hotel here

We created a magazine just for you to help you through your adventures in Lisbon and ensure your enjoyment during the conference. In this booklet you can find logistical information, such as general information about the city, its currency, how to move around the city, where to eat, what to do, and who to call if you have any questions about the conference!

Download here

Local Area

  • Hotel - Hotel Fénix Lisboa ****

    Praça Marquês de Pombal 8, 1269-133 Lisboa, Portugal

    Each guest should use the link to make the reservation. The booking conditions are the General Conditions of reservations in the HF Hotels website. Please note that all reservations are subject to availability, therefore we advise you to make your reservation as soon as possible.

    General Booking Information

    Credit Card will be requested to guarantee the reservation. The amount corresponding to a full stay will be charged 72 hours before check-in. Check in: from 2pm, check out: until 12pm

    Cancellations can be processed without costs up to 72 hours prior to check -in. Please use the reservation link to do so.

  • Hotel - Hotel Fénix Urban ****

    Av. António Augusto de Aguiar 14, 1050-016 Lisboa, Portugal

    Early Bird Price €115 – €143

    Each guest should use the link to make the reservation. The booking conditions are the General Conditions of reservations in the HF Hotels website. Please note that all reservations are subject to availability, therefore we advise you to make your reservation as soon as possible.

    General Booking Information

    Credit Card will be requested to guarantee the reservation. The amount corresponding to a full stay will be charged 72 hours before check-in. Check in: from 2pm, check out: until 12pm

    Cancellations can be processed without costs up to 72 hours prior to check -in. Please use the reservation link to do so.

  • Hotel - Hotel Fénix Garden ***

    R. Joaquim António de Aguiar 3, 1050-010 Lisboa, Portugal

    Early Bird Price €107 – €135

    Each guest should use the link to make the reservation. The booking conditions are the General Conditions of reservations in the HF Hotels website. Please note that all reservations are subject to availability, therefore we advise you to make your reservation as soon as possible.

    General Booking Information

    Credit Card will be requested to guarantee the reservation. The amount corresponding to a full stay will be charged 72 hours before check-in. Check in: from 2pm, check out: until 12pm

    Cancellations can be processed without costs up to 72 hours prior to check -in. Please use the reservation link to do so.

  • Hotel - Hotel Fénix Music ***

    R. Joaquim António de Aguiar 5, 1050-010 Lisboa, Portugal

    Early Bird Price €126 – €159

    Each guest should use the link to make the reservation. The booking conditions are the General Conditions of reservations in the HF Hotels website. Please note that all reservations are subject to availability, therefore we advise you to make your reservation as soon as possible.

    General Booking Information

    Credit Card will be requested to guarantee the reservation. The amount corresponding to a full stay will be charged 72 hours before check-in. Check in: from 2pm, check out: until 12pm

    Cancellations can be processed without costs up to 72 hours prior to check -in. Please use the reservation link to do so.

Conference Galleries

View photos from past ASTP Annual Conferences

Thanks to our partners and sponsors

Ascenion
Ximbio
Inteum
LifeArc
NLC
European Patent Office
King Abdullah University of Science and Technology
myIP
IP Pragmatics
INiTS
StartIP
Turismo de Lisboa
Inteum

Scholarship

If you are attending ASTP conference for the first time, you can apply for the Inteum Scholarship. Inteum will support your: registration fee, flights and accommodation.

Download application

Event Booking

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  • Social Programme

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  • Register for Parallel Session 4

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What people say about us

Organisation and speakers were great, so enthusiastic about their work and very good at transferring their knowledge.

Sarka Bartova
Sarka Bartova - Research Centre Rez, Czech Republic

What people say about us

ASTP Conference offers great networking and learning opportunities;  a chance to share knowledge with colleagues from various areas of expertise.

Bruno Woeran
Bruno Woeran - Merinova OY - TII President, Finland

What people say about us

International presence is amazing, so many countries, universities... represented here!!

Christian Massus
Christian Massus - SATT Aquitaine, France

What people say about us

As always, superb topics and inspirational speakers. Great networking. Well worth the time out of the office!!! Great work HQ, thank you.

Peter Deakin
Peter Deakin - Chalmers University of Technology, Sweden

What people say about us

ASTP has excellent courses to immerse yourself into the world of tech transfer.

Qing Cai
Qing Cai - Vrije Universiteit Brussel, Belgium

What people say about us

It was great to experience the uncomplicated and fruitful exchange with colleagues from all over Europe, as well as the positive professional spirit of this conference.

Franck Döbrich
Franck Döbrich - Universitat des Saarlandes WuT GmbH, Germany

What people say about us

ASTP Annual conference is a unique opportunity to take time to exchange best practices among TT professionals and to network at an EU level.

Cécile Cavalade
Cécile Cavalade - ULB TTO, Belgium

What people say about us

This is a wonderful conference to expand the horizon of my knowledge of tech transfer and commercialisation.

Seung-Ho Lee
Seung-Ho Lee - Deltatech-Korea, South Korea

What people say about us

Three days of learning and networking in Dublin at ASTP annual conference. What a great event!!

Sandra Aresta
Sandra Aresta - CIBIO - Centro de Investigação em Biodiversidade e Recursos Genéticos, Portugal

What people say about us

Excellent professional gathering, perfect collection of topics and very up-to-date insight.

Ludovic Urgeghe
Ludovic Urgeghe - University of Mons, Belgium

What people say about us

Great networking, new knowledge and inspiration!

Jonas Rimbäck
Jonas Rimbäck - University of Gothenburg, Sweden

What people say about us

ASTP's conference helped us to network with decision-makers in the technology transfer industry and provides a great platform to discuss future innovation in this sector.

Christopher Römer
Christopher Römer - Inventtory, Germany

What people say about us

There was ample opportunity to learn from colleagues through the workshop sessions or more formally through speakers either sharing their years of experience or their state of the art research. Well worth attending.

John Gleeson
John Gleeson - University of Limerick, Ireland