The conference registration desk will be open prior to the formal start of the conference, so please come to the Altis Grand Hotel on the 27th of May to collect your conference bag and avoid the queues.
NAAC Meeting (invitation only)
This is the bi-annual meeting of ASTP’s National Association Advisory Council (NAAC). Chaired by Vice President for the NAAC Santiago Urroz Romo, the invited representatives of each European national association are welcome to come together to plan European-wide activities and consolidate the work of the NAAC working groups.
Say no to Researchers and Industry (free session, registration required)
Learning how to say “no” will greatly enhance your professional and personal life. If you have trouble saying “no” in a way that makes the recipient still love you or at least respect you, then this workshop is for you.
Within your KT role, you will have to deliver many ”no’s”: “No, we will not file a patent”; “No, you did not get Proof of Concept Funding”; “No, we will not spend any more time on your invention”; “No, we can’t do all that for free”; “No, we can’t accept these licensing terms”; “No your valuation is all wrong”, etc.
Using everything from body language carefully selected words, can make all the difference in the world. It is still a “no” but the reaction can be much improved.
Facilitators: Tom Flanagan,Director of Enterprise and Commercialisation, NOVA UCD, University College Dublin, Ireland Wim Bens,Founder, Bens and Partners, the Netherlands
Student IP Policies in University-Enterprise Collaboration (free session, registration required)
Students are increasingly involved in university-enterprise collaborations, open innovation and entrepreneurial activities. This provides them with valuable opportunities to develop new skills by applying their knowledge to real-life problems, and yet this poses challenges regarding managing intellectual property rights and confidentiality issues.
Some universities have specific policies in place to manage IP generated by students while others are struggling to find the right balance between various interests.
This workshop is an opportunity to exchange ideas, policies and best practices on how to frame the role of students in an open innovation and entrepreneurial environment.
Facilitator: Jeff Skinner, Executive Director, London Business School, UK
How to be a Confident and Effective Networker (free session, registration required)
Being a good networker is a key skill to connect with your peers, influence others, and raise your profile. Networking is not about selling, it is about building relationships and trust, the important “ingredients” for successful knowledge transfer.
This practical and fun 3-hour workshop will give you the confidence and knowledge on how to:
Join groups with ease
Understand the process of networking
Break the ice
Develop small talk to create trust
Prepare in advance
Answer the “what do you do?” question
Ask great business-related questions
Facilitator: Sue Tonks, International Trainer and Networking Expert, UK
PATLIB Centres and Technology Transfer Offices: stronger together (free session, registration required)
Bridging the gap between Patent Information centres and Technology Transfer centres is one way of providing an all-round Intellectual Property service to end users.
This workshop will look at the strengths of both institutions and explore ways of together providing the best possible service to Europe’s innovators. You will get an insight into the workings of a PATLIB centre and how it enhances the transfer of technology and thus its role in enhancing innovation in Europe.
EPO: Lisa McDonald-Maier, Head of Patent Information Products and Services User Support, EPO, Austria
PATLIB centre: José Ricardo Aguilar, Instituto Pedro Nunes, Coimbra, Portugal
Second only to Athens, Lisbon is one of Europe’s oldest cities. While the city’s ancient history is not easily seen these days, over the centuries Lisbon has been central to the growth of Portuguese and European culture and prosperity. On this tour, you shall visit Lisbon’s historic Bairros de Lisboa. Simply translated to neighbourhoods, these areas are demarked by their common culture and architectural landmarks; each one delivers a unique insight to the capital’s diverse culture, it’s past and it’s present.
This guided tour shall start and end at the conference venue, Altis Grand Hotel.
Meeting Point: Lobby Altis Grand Hotel
Join your fellow guests at this official welcome to ASTP’s 21st Annual Conference. Held in Altis Grand Hotel, this is the perfect opportunity to meet up with your fellow participants, speakers, sponsors and service providers.
The annual Directors’ Dinner is one of the conference highlights and attracts Knowledge Transfer Office directors and senior industrialist responsible for academic partnering for across Europe to this intimate dinner. This event requires pre-registration and is only available to KTO office directors and senior industrialists. This event offers unique networking opportunities with your peers and is a rare occasion for directors to get together and share their knowledge and experience.
ASTP loves to meet our newest members and this meeting is the perfect opportunity for you to come and meet us. Get to know members of the committees and the Board and find out about the volunteering opportunities there are within the association for building your knowledge and network.
Keynote – Is there a “third mission” for universities? Strategies of Public Research for Societal Progress
For universities, engaging with society in order to generate impact is considered a “third mission”. But do universities really have different missions and what is meant by impact on society?
Riccardo Pietrabissa is Full Professor of Industrial Bioengineering and Rector of the University School for Advanced Studies IUSS Pavia. In the early 2000s he established the TTO at the Politecnico di Milano and was among the founders of the Italian Network for Research Valorization (Netval). He has devoted a large part of his career to understanding and promoting the role of public research in shaping the future of society. In this session, Ricardo shall share his thoughts on the role of universities and, in particular, their mission for societal progress.
Speaker: Riccardo Pietrabissa, Rector of Scuola Superiore IUSS Pavia, Prof. of Industrial Bioengineering at Polytechnics of Milan, Italy
Alumni: your Perfect Entry Point to Business Partners in Knowledge Transfer
Alumni often have strong ties to their alma mater. Their market and product knowledge can be greatly valuable to the institution as can their network of business contacts. This expertise makes alumni an interesting resource for knowledge transfer offices. There are a variety of ways to integrate these resources successfully into the work of a KTO.
This session will introduce two examples of successful alumni engagement. You shall examine the relationship with Alumni of the Karlsruher Institute of Technology as well as of the Università Ca’ Foscari in Venezia.
Moderator: Amanda Zeffman, Head of Consultancy Services, Cambridge Enterprise Limited – University of Cambridge, UK.
Speakers: Dagmar Vössing, Head of Technology Transfer, KIT, Germany Marco Cosmo, Director, Ca’ Foscari Alumni, Università Ca’ Foscari Venezia, Italy
Benefit-sharing with Inventors (incentives, decision when to grant back IP to researchers)
Research institutions’ policies on IP, knowledge and technology transfer are generally similar to the frameworks within which we carry out our activities. When we dig into specific policies and look at them in more detail, we often discover subtle and not so subtle differences.
These differences may be based on national legislation or university policies. and often lead to good discussions and exchanges of best practices.
In this session, we shall discuss three different models of benefit-sharing with inventors when KTOs have commercialised inventions, as well as three different approaches in the cases where the KTOs have decided to hand back the rights and/or the commercialisation activities to the inventor.
Why have the three TTOs chosen the specific model and what are the pros and cons?
Moderator: Karen Laigaard, Head of Technology Transfer, University of Copenhagen. Denmark.
Speakers: Paul Van Dun, General Manager, KU Leuven, Belgium Sean Fielding, University of Exeter, UK Anders Haugland, Managing Director, VIS, Norway
Joint University-Industry Research Centres: dos and don’ts
Close interactions between universities and industry in research centres have recently become more and more frequent.
It is necessary to find pragmatic contractual solutions without creating excessive bureaucracy. Due to this close cooperation, the transitions run more smoothly, for example regarding IP.
In this session, two examples from different industries will be reported. ETH Zurich has close ties to the local research centres of Disney and Microsoft, while at the University of Warwick, the National Automotive Centre ( NAIC) with Jaguar Land Rover and Tata Motors was established.
Speakers: Andreas Klöti, Head of Group for Research Agreements and Industrial Collaborations, ETH Zurich, Switzerland David Plump, Chief Innovation Officer, University of Warwick, UK.
This session shall examine subjects such as the how to, and best practice of, creating awareness and scouting for cases within SSHA along with tools necessary for working and managing SSHA cases in the early phase.
There will be an opportunity to review examples of funding schemes that support SSHA in creating impact, as well as a discussion on how to assess its societal impact.
Moderator: Fredrik Edman, Patent Advisor, Lund University, Sweden
Speakers: Marcel Kraus, Technology Agency of the Czech Republic, Czech Republic Georg Russegger, Project Director SSHA, Academy of the Fine Arts, Austria Astrid Høegh Tyrsted, Business and Innovation – Innovation and Entrepreneurship, Aarhus University, Denmark
Location: Milão Room
Lunch & Face-to-Face Meetings
Knowledge Stock Exchange
The Knowledge Stock Exchange (KSE) is divided into three parallel streams:
Learn about companies’ services and tools, to help you boost your KTO activity. Does your company service KTO activities? Take place in the Marketplace and present the benefits for your business. To claim your 15 minutes of fame email: email@example.com
KTOs will present their initiatives or share a dilemma they are facing. Use this opportunity as a source of inspiration or to identify possible partners. Do you want to share your project or idea with the experts from the field of technology transfer?
Neither universities nor KTOs are terribly good at communicating news of their successes; yet it is one of our really important tasks. Lack of communications staff, or no one interested in branding and marketing within KTO, can result in other entities claiming our accomplishments as their own.
In this session, we shall hear how some KTOs successfully make a noise about their activities and their impact on society.
Speakers: Stein Eggan, CEO – NTNU Technology Transfer AS, Norway Gregg Bayes-Brown, Marketing & Communication Manager, Oxford Innovation. UK
Scenarios for Conflicts of Interest in a University Surrounding
Conflicts of interest are a recurring topic in knowledge transfer offices. The nature and management of these conflicts are becoming increasingly important as universities face greater public scrutiny and run a higher risk of reputational damage.
Even within KT offices there is the possibility of conflicts of interest, such as harmonised income versus getting the deal done.
This session shall highlight the different aspects important in avoiding and managing conflicts of interest.
Moderator: George Summerfield, Partner, K&L Gates LLP, USA
Speakers: Jörn Erselius, Managing Director, Max-Planck-Innovation GmbH, Germany Luis Caldas de Oliveira, Instituto Superior Técnico, Portugal
Export Controls for Universities: a Subject Overlooked
Universities are subject to export control legislation. We see this in the corresponding clauses in cooperation agreements which require compliance with the regulations. Do we really need to comply with them? A university does not export any products, why do we have to comply with the regulations? Is licensing technology to foreign partners seen as an export of goods?
This session shall provide basic information on the internationally harmonised regulations and why universities must submit to them. Get tips on setting up a reliable system of export control at a university.
Speakers: Silvia Nast,Financial Services, ETH Zurich, Switzerland Gunilla Klöhn, Bundesamt für Wirtschaft und Ausfuhrkontrolle (BAFA), Germany.
The Lifecycle of a Knowledge Exchange Project: Processes for Supporting KE in SSHA
For many universities knowledge exchange in SSHA is a new topic. One issue is how do processes within universities support the development of knowledge exchange (KE) projects in SSHA, from original idea, to seed-corn funding to follow on funding, and funding beyond the university.
The session will inspire the audience to think in new ways about the processes for supporting KE in the SSHA by working through the lifecycle of a project.
Moderator: Eloise Meller, Knowledge Exchange Associate, University of Bristol, UK
Speakers: Andrew Wray,University of Bristol, UK Sabrina Castellano, Knowledge transfer Advisor, UCLouvain, Belgium
Location: Milão Room
General Assembly (ASTP members only)
This session is solely for ASTP members. Please come along to hear about the successes and contribute to the discussion on the future of your association.
Location: Europa Room
Join all the conference guests and participants for this social programme highlight. Come to Casa Do Alentejo for an evening of entertainment, networking and excellent local cuisine.
See Lisbon in a new, early morning, light. Join your fellow conference participants for this invigorating 5km run through the city centre.
Meeting Point: Hotel Lobby
Plenary: Expectations from Investors
Inventions from public research organisations are often early stage inventions, therefore commercialisation via a spin-off can be expensive. It is vitally important to attract start-up management and investors and work with them towards entering the market. Finding the right investor and preparing your spin-off for investments is complex, and everyone needs to know how to manage these tasks in a professional and, hopefully, successful way. In this session, we shall present the expectations of two investors and discuss the essential dos and don’ts when attracting and working with an investor.
Start up Ecosystems: Elements of a Thriving System
Many universities have a well flourishing startup ecosystem around them. They may have in-house incubators, support any types of business accelerators, provide early stage funding and the like.
In this session we showcase two examples of initiatives closely related to academy: the successful Portuguese startup accelerator “Building Global Innovators”, a collaboration between University College of Lisbon with the MIT and the Switzerland wide business plan competition “venture.ch”, founded by McKinsey and ETH Zurich and which is a fixed item in the startup agenda since more than 20 years.
Moderator: Ana Isabel Dias Daniel, University of Aveiro, Portugal
• Operational selection and deselection of inventions from your current portfolio in order to achieve an efficient operation
• Strategic prioritisation of the portfolio to assure that your TTO meets its overall goals.
In this interactive workshop, you will have the opportunity to discuss concrete tools and processes for portfolio management, the need for tools to grade and rank your inventions, and investigate tools to categorise inventions in order to understand the nature and structure of your portfolio.
Finally, we will discuss the processes for selecting, and de-selecting, inventions for operational or strategic reasons.
Speaker: Jon Wulff Petersen, Director, TTO, Denmark
Industry 4.0 – New perspectives on business models and IP
Industry 4.0, the Internet of Things, AI, and Big Data are some of today’s buzzwords. Smart products and smart solutions enable new manufacturing processes. Exploiting digitalisation possibilities and cross-linking our daily lives with the digital world will influence our future.
As business models change, do we need to adapt our approach towards industry?
And how about IP? With the development of new technologies, such as AI, new mechanisms for protection and patents emerge. How should applicants and patent offices react to this?
In this session a representative of Flanders Make, a strategic research centre in the manufacturing industry will give practical examples of, already applied, new business models.
An experienced patent lawyer will give insights on the latest developments in IP relevant for the new technologies.
Moderator: Catarina Maia, Head of Technology Licensing Office, INESC TEC, Portugal.
Speakers: Di ZHU, Senior IP Counsel, Philips Intellectual Property & Standards, the Netherlands Filip de Coninck, Chief Valorization Officer, Flanders Make, Belgium
Knowledge exchange in general, and in SSHA, often takes places without a real understanding of the needs of the potential users.
In this session we will look at the third sector. What does knowledge exchange look like between NGOs and SSHA research? What are NGOs looking for and how do the processes work? We will be getting perspectives from users and providers.
Sébastian Brack leads the Kofi Annan Foundation’s Elections and Democracy programme.
Patrick Thomson is an academic geographer who has worked extensively with NGOs in water management. Both will give a short talk before opening the session out for interactive discussion.
Moderator: Mark Mann, Senior Licensing & Ventures Manager, Oxford University Innovations, UK
Speaker: Patrick Thomson, Senior Researcher Oxford University Centre for the Environment, UK Sébastien Brack, Political Officer, Kofi Annan Foundation, Switzerland
Harmonisation of KT Metrics, a National and European Challenge
To monitor KTO activities and demonstrate its results, policymakers, governments and funding authorities define and collect metrics: input, activity or output indicators.
This session shall look into: How are the right set of indicators established at a national level? How do we define and implement some harmonised core metrics to enable a wider European vision of KT landscape? How can we ensure a virtuous use of measurements considering the heterogeneous situations among countries: some conduct regular surveys, while others have barely have any KT networks ?
These a some of the questions tackled by the expert group on “Harmonised KT Metrics” jointly established by EC JRC and ASTP. Their work is based on a wide consultation of more than 15 national KT associations.
During the session, Alison Campbell who coordinated the expert group will present its conclusions. A panel will then discuss the results, involving countries with different experiences as well as an EC point of view.
Moderator: Cecile Cavalade, Business Relations Manager, Université Libre de Bruxelles, Belgium
Speakers: Alison Campbell, KTI, Ireland Ulrich Mahr, Member General Management, Max Planck Innovation GmbH, Germany Giancarlo Caratti, Head of Unit, Intellectual Property and Technology Transfer, JRC, Belgium.
In 2011 a handful of UK universities launched the initiative EasyAccessIP, an innovative way to share intellectual property with industry. Typically, early stage technologies requiring investment and product development are offered to industry for free.
Many universities joined the EasyAccessIP “movement”, and the concept received some press coverage. Some TTOs were appalled, while others thought it was a great idea. What happened to EasyAccessIP? Do some universities still use the concept in their commercialisation efforts or was it just one of those things, hot today, not tomorrow?
An “inventor” of EasyAccessIP, will take us through the history and thought behind the concept and ponder its future.
Dublin City University (DCU) is currently considering the concept and we will hear about DCU’s thoughts on where and why EasyAccessIP could be useful for the university.
Speakers: Kevin Cullen, Vice President of Innovation and Economic Development KAUST, Saudi Arabia Jaci Barnett, Head of Research Commercialisation and Investment, Research and Enterprise Development, University of Bristol, UK
Developing innovations is key if companies are to survive, grow and prosper. It is also key to addressing societal and environmental challenges.
The process of developing innovations needs to be managed; whether you are a researcher, knowledge transfer professional, SME or large company. Whatever part of the process you are responsible for, be it idea generation, strategic intelligence, IP management, or post-licence management, they all require an organisational overview.
This session will review the recently published ISO56000 series of Innovation Management Systems guidance standards, which have been developed by experts from 59 countries with contributions from many organisations such as OECD, WTO, LESI, and others.
Speakers: Guy De Pauw, CEO, Textgain, Belgium Chris Fellingham, Licensing & Ventures Manager, Oxford University Innovation, UK Barbara Tan, Valorisation Manager, University Of Antwerp, Belgium
Location: Milão Room
Final Plenary: The Times They are a Changin’
Knowledge Transfer in an era of complexity, open science and slowballisation
KTO’s have worked hard to professionalise operations and inclusion into mainstream university strategy. Today three novel challenges are visible.
First is complexity: the myriad of funding instruments, deployed across multiple collaborative contexts, leads to a growing complexity of mapping and deploying IP arrangements and exploitation avenues.
Second is open science: knowledge creation and dissemination are primary tasks of universities. KTO’s should be actively involved in judging how, when and what results should be accessible and under what guidance and conditions.
Third is slowballisation: the deceleration that globalisation is linked to new policy emphasis. These are of particular relevance as universities act and operate globally in terms of talent management, collaboration and knowledge transfer.
Those challenges imply that KTO’s rethink their position, their role and their actions in the innovation value landscape.